LearnerTrack and all of its modules

 

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Summary

The Modules

Framework

Hands on management of unlimited users The LearnerTrack Framework is a set of advanced user management and system administration tools that provide a secure and manageable environment of the particular set of services that you choose to implement. The Framework offers you the ability to manage user accounts, system variables and user interface preferences as well as allocating 'views' of the system for different types and level of user.

Features

• Unlimited user accounts
• Comprehensive online help system keyed to context sensitive help buttons throughout the user interface.
• Password control, account 'locking', level settings
• Arrays of locally set variables for reporting and analysis
• Access to user defined data structures

Data Entry

Direct entry and management of core MIS data.
Data Entry is a core set of user interfaces for entering and editing data directly to the main LearnerTrack data structures. Data Entry section offers a series of interfaces for user friendly adding and editing of data and includes all the basic searching and reporting facilities that you need to manage a fast and accurate data entry team.

Features

• Add and edit data to all main tables
• Fast and user friendly search facilities
• Live validation and data checking routines
• Integrated lookups for LSC LAD Learning Aims, Royal Mail Postcode data

• LSC Validation rules and data cleaning
• Validation reports
• LSC funding calculations

Fees

Financial tools for course fees, payments and cashflow Fees Module gives providers all the basic financial management tools they need to track fee income relating to the courses they run. Tracks all fee income categorised by transaction type and payment method as well as individual learner account management facilities, cashflow and income summaries.

Features

• Records any types of fees paid by learners
• Day-to-day income and debtor status summaries
• Receipt formats compatible with standard receipt printer hardware
• User configurable to set up multiple fee types including concessions

RollCall

Online class register and attendance monitoring. RollCall records individual learner attendances via web registers. Ideal for both administrators and tutors, RollCall automates the recording of ILR completions and withdrawals status from register data, streamlining, accelerating and highlighting both quality attendance tracking and ILR audit processes.

Features

• Tracks attendance simply and effectively
• User-friendly register view and update
• Automates and validates ILR completions and withdrawals process
• Management and tutor 'alerting' of badly attended courses etc

• Raises visibility of attendance monitoring
• Printed registers
• Accessible online for view/update by authorised tutors

Enrol+

Streamlined rapid enrolment and publishing tools Enrol+ combines enquiry and fastrack enrolment management tools with state-of-the-art publishing tools to advertise your course offer. Enrol+ drastically increases the volume of enrolments that you can manage in a short space of time.

Features

• User friendly interface to course enquiries
• Split screen view for fast location of learner and course
• Comprehensive view of current status of enquiries and queues
• Customised brochures for direct publication or sending to design house
• Quark output for integration with your design and publishing processes
• Simple 'pass-on' to create learner records from enquiries

• Fully integrated with LearnerTrack Web Enrol

Reports

Comprehensive library of standard reports.
The Reports Module provides LearnerTrack customers with an easy to use rapid solution for producing commonly required reports from your MIS data. Every LearnerTrack standard report is professionally designed to read as easily as possible and can be generated as fully indexed Web Pages (HTML), Excel, CSV, XML, TIFF and PDF formats.

Features

• Comprehensive Library of professionally designed standard reports
• Latest requirements from LSC and ALI, as well as useful commonly used internal reports and administrative functions.
• Range of specialised Quality Monitoring reports including course viability, low attendance and course retention alerting
• Save as Excel, CSV, XML, TIFF and PDF formats
• Package of reports designed for ALI Inspection including Retention and Achievement

• Professionally designed bespoke report creation to order

Web Enrol

Online Prospectus and public enrolment system.      Web Enrol publishes your data as a comprehensive online 'Prospectus' that can be completely integrated with your existing e-government web site. Offering public access to your courses, centralising data from any number of subcontracted providers in a single directory from which the public can make enquiries and bookings.

Features

• Public web site automatically generated from your live MIS data
• Comprehensive keyword and text search facility
• Search by course category ,location and time/day
• Feeds web based enquiries directly into your MIS
• View availability of places – live from MIS data
• Highest standards for Access by those with disabilities
• No site maintenance - automatically published from your MIS data

• Feeds web based enquiries directly into your MIS
• Design templates for easy integration with your own web site
• XML feed and full API available for developers and designers Compatible with Linux, Microsoft technologies, Flash
• a bespoke design and integration service is also available

Analysis

Powerful and flexible user defined data analysis.
The most powerful and flexible online analysis of your learner data available anywhere in the UK. The Analysis Module provides LearnerTrack customers with virtually unlimited investigative control of MIS data. Far more powerful than traditional pre-set reports, Analysis enables you to apply progressive queries and drill down to investigate and understand the detail behind eg retention and achievement figures.

Features

• fast multidimensional analysis and complex calculations from user defined querying of Learner Data
• Local Authority, Ward and Postcode level geographical analysis
• Gives managers ability to 'see' their data as never before
• Incredibly easy to use, reconfigure data at the click of a mouse
• 'DrillThrough' Feature allows you to to see base data behind the 'trends'

• Automatically generated bar charts
• Exportable as MS Excel and XML
• Online Help

Fast Address

Optional plug-in for Enrol+ Royal Mail Address data for fast enrolment. Fastaddress gives you all the house level address data you need for your area. Fastaddress gives frontline data entry staff a fast, accurate way to search and enter learner's address information

Features

• Royal Mail Paf data for your area
• Fast and error free address data entry

ecommerce

Online credit card banking Plug LearnerTrack Enrol+ and WebEnrol products directly into your preferred banking systems

Features

• Bespoke programming to link to your payments banking supplier
• Online Credit card validation and payments

IAG Tools

Tracking for relationships between learner and third party agencies Comprehensive management of third party agencies and client relationships. Track any kind of Information, Advice and guidance offered to clients and record relationships of any kind between third party agencies (employers, guidance workers, local training providers etc.)

Features

• Agency Management tools
• Relationship Management Tools
• Track all client engagements with third parties
• Track interviews, referrals and job take-up
• Manage employer information

RARPA Tools

Objectives management for non-accredited courses Management for course and Learner Objectives. New RARPA requirements can be recorded on your MIS for accurate reporting and easy analysis of aggregated results data. Set learner objectives at shared course level or individualised learner and enrolment level.

Features

• Shared course level objectives
• Enrolment level objectives
• Individualised learner level objectives
• Set achievement status for any objectives
• Tutor comments and review dates can be recorded
• Template system to make frequently used objectives easy to enter

Support

LearnerTrack Product Support Package. A free comprehensive support provision is available for all LearnerTrack clients. Alongside the fully interactive online help system is a staffed support helpdesk that can be contacted by telephone or email.

Features

• fully interactive online help website
• telephone support helpdesk
• email support
• user group membership

Bureau

LearnerTrack Data Entry Bureau. Trained LearnerTrack in-house staff are available for all your outsourced data entry requirements

Features

• data entry for courses, learners, enrolments and registers
• professionally designed paper based input forms
• fully trained staff
• telephone and email support

Support+

LearnerTrack Enhanced Product Support Package Over and above our standard helpline and query management service, SUPPORT PLUS, LearnerTrack’s Enhanced Product Support Package offers more in-depth support for the development of your MIS function.

Features

• Standard Support Features
• + Up to 6 on-site consultancy visits for advice and support
• + Strategic advice guidance and support in use of LearnerTrack
• + General advice and support to implement changes to processes, system tailoring, bespoke training requirements etc.
• + Telephone and email support from consultant between scheduled site visits
• Reduced rates for additional services e.g on-site support for audit, inspection, bespoke report production and training
• Support for priority 3 and 4 level calls (training and non-urgent issues)

X-fer

Online upload 3rd Party MIS data into LearnerTrack.
Xfer Module offers a number of specialised import paths to transfer data from 3rd party systems such as your own legacy database systems and from sub-contracted providers. Data transfer can be one-off, uploaded manually by 3rd parties via the Upload Portal or Xfer can be set up as a completely automated service that synchronises data from your own system. Data can be uploaded as often as you require enabling you to keep your existing MIS running and simultaneously implement the LearnerTrack Web Enrol or Analysis Modules to add value to your legacy database system.

Features

• Upload Portal with feedback and reporting features
• Fully supported transfer process for subcontracted FE Colleges
• Specialised provider contract management reporting features
• Preset transfer routines for AQUA and PLUS AEC users
• Synchronise WebEnrol Online 'Prospectus' with your existing MIS
• Enhance your existing MIS with LearnerTrack advanced data Analysis